How to Write Better Emails

You've probably received an email from a friend asking you how to write a better email. It seems like such a simple task, but it's not. There are some simple rules you need to follow. These include avoiding all caps, using the Oxford comma, and limiting your email to one topic. Below, I'll share some of my favorite tips for writing a better email. And, as always, remember to add a comma after every word.
Avoiding all caps

One common mistake that many people make when writing emails is using all caps. They use these to indicate urgency or a desire for immediate action. But this can come off as aggressive, even though it may be a perfectly valid way to communicate. If you want to get your point across without being aggressive, you should avoid using all caps. But, if you absolutely must use all caps, here are some tips to keep in mind:

Using all caps is unprofessional and conveys shouting. It's difficult to understand what you're saying because people read all-caps text, which is a boxy shape. While there are different theories on why people read all-caps text slower, many agree that it makes websites harder to understand and perceive as shouting. It's also hard to read, so it's better to use italic or bold fonts.

People still ask about the meaning of all-caps emails. One of the reasons may be that people interpret different meanings from the same words. That's because all caps are very subjective. If someone reads the same email several times, the same words could mean different things to different people. In many cases, these questions are asked by people who are receiving emails with all-caps language. So, avoiding all-caps emails may be a good way to keep your email from being read as a shouty letter.

Before the internet, people used to type in all-caps to show importance. However, the explosion of internet changed that. Using all-caps is code for shouting, and readers may think you are screaming at them. Instead, try using other forms of formatting such as email sparklers and bold or different colored text. Remember that fifty percent of responses are sent within two hours. If you can avoid all-caps when writing emails, they will appreciate it.

Using the Oxford comma

When should you use an Oxford comma? There are times when using an Oxford comma is necessary for clarity and consistency. If you use it sparingly, it can lead to confusion. Whether you use an Oxford comma in your email or not is a personal choice, but if you are consistent, you will end up writing better emails. Here are some examples to get you started:

You don't need a comma in your email to tell someone you're a person, but if you're writing an email to your spouse, you'll want to put a comma before the word "she." The pause is unnecessary and breaks the flow of your email. This makes it sound more natural. And if you're writing a business email, you might want to consider using an Oxford comma in your email, as it will make your emails more professional.

If you're using an Oxford comma in your email, you'll want to avoid hyphens in the subject line, as well as hyphens in the second-person singular. It's also helpful to remember that you can use a semicolon when necessary to avoid ambiguity. You'll also be able to use it for comma-split sentences. A good style guide can help you make the right decision based on the context.

Besides being beneficial to the clarity of your email, using the Oxford comma will help you avoid any confusion or misunderstanding. It may be a simple way to avoid a legal mess, but it's not required in everyday writing. And it will help you avoid confusion, save time, and prevent legal problems. So, if you're wondering how to write better emails, try using the Oxford comma in your emails.

Limiting your email to one thing

A quick tip for writing better emails is to limit yourself to one thing at a time. The 'one thing rule' means that you should stick to a single goal and write only that. This will make your message easier to understand, and your recipient will be more likely to take action. You can even use lists of items to organize your list, so it will be easier for your readers to understand and respond. In addition, emails are more efficient because they provide an electronic paper trail.

Using emojis

Using emojis in your email can help you convey a variety of emotions, from happiness to sadness, and even informally express your emotions. However, using emojis in an email is not always appropriate, especially if you are writing to someone you don't know very well. They can also get lost in translation, and their meanings are not universal. In short, using emojis in an email will enhance your message.

When writing emails for your business, you may want to use emojis sparingly. Emojis can be inappropriate in some settings, and the legal field does not allow for informal language. However, if you're writing to a millennial audience, you can use emojis in your emails if you are marketing to this demographic. For example, a simple smiley face tends to attract younger audiences. If you're not sure about how to use emojis in your marketing, consider running a test campaign with a small sample of your target audience to ensure you're writing to them effectively.

Using emojis in your email can be a great way to make your subject line more attractive. Emojis may make a poorly-written email subject line seem more appealing, and you may even see a 25% increase in email opens when using them. In addition, they can help improve the overall readability of your email. You should be aware that emojis are not universally available and may not look the same on all platforms and devices. As such, there's always a chance that someone might misunderstand or even get offended by a emoji.

Emojis are also great for making your email more personable. They make your emails more appealing to younger audiences. Sixty-four percent of millennials prefer to receive emails with emojis, while only 37% of those over 65 years old are comfortable with this style of communication. However, if you're writing an email for a business audience, you'll want to avoid emojis in your emails. This is largely due to the fact that B2B emails have a more professional tone. Using emojis in your emails is a risky endeavor, and one study found that 30% of people find them inappropriate in business correspondence.

Showing your human side

If you want to connect with your customers and prospects, show them your human side by letting them see the team behind your brand. While some consumers may not feel connected to a brand, others can identify with a human who has been there before and has a story to tell. By showing that human side in your emails, you can help your customers see that your company is not as far removed from them as they believe.